Class Descriptions
DOT 101 Compliance Overview and Audit Survival (Webinars & First Day of Conferences)
Part A: Introduction to DOT Compliance
The first portion is an overview of the Federal Motor Carrier Safety
Regulations (FMCSRs) and what you need to know to maintain compliance. We have
condensed the most important performance measures you must make part of your
company’s safety systems in order to be minimally compliant with the DOT regs. We
will use a little-known tool – the MCS-150A – to illustrate your regulatory
obligations. You will also be trained on the MCS-90, and what you need to do to
safeguard your company’s safety record.
We will provide
answers to the following questions and more:
> Who needs to register with the FMCSA?
> What does the DOT (and everyone with a computer) know about this company?
> What do you need to do with and what can you do about this data?
> Are you required to have Motor Carrier (MC) Authority?
> What are the MOST IMPORTANT things you need to understand about Driver
Fitness, Drug and Alcohol Testing, Fatigued Driving, and Vehicle Maintenance
BASICs?
We break down safety controls into the separate BASICs so you can focus the
necessary attention and resources on each area.
Part B: Surviving DOT Visits and Interventions
Everyone fears the DOT - but if you understand their processes better, you can be
prepared. With this training you can ensure that when you receive
communications from the DOT, you can do the right things to prepare for
Compliance Reviews and other interventions, minimize damage during the visit,
and take the right steps after the fact.
A Compliance Review (aka DOT audit) is the current process for the DOT to
measure your compliance status, but is changing dramatically with the
Comprehensive Safety Analysis (CSA) program. We will train you to prepare for
both, and have the proper documentation available during your review.
Part C: Understanding Violations and Minimizing Fines
There are thousands of things you are SUPPOSED to do. But there are certain
things that YOU REALLY NEED TO FOCUS ON because they are critical and acute
violations. Some of these can result in an Out of Service Order, putting you
out of business indefinitely. There are also ’16 Deadly Sins’ that can cause
you to immediately fail an audit. We will cover these AND the new hot-button
topics the FMCSA has introduced with CSA. We will include tips and tricks to
help minimize fines from prior violations, and steps to take moving forward
that will help you avoid them altogether.
This DOT compliance
seminar is designed for management and supervisors of new DOT entrants, human
resource professionals with safety responsibilities, or even experienced Safety
and Operations professionals that just want to stay current with the changing
landscape. All attendees will receive a Certificate of Completion to keep on
file. Topics addressed in this workshop include, but are not limited to:
> Upcoming Comprehensive Safety Analysis (CSA) implementation
> FMCSA, DOT, PHMSA, and State agencies and how they interact
> Accident register and other documentation, as well as accident
countermeasures
> Driver Qualification Process and Files
> DOT rules for drug and alcohol testing and all paperwork that is required
> Hours of Service rules, monitoring and auditing procedures
> Maintenance procedures and required documentation
> Required training for all employees
Driver Qualification Workshop
We will cover the two main requirements that define a
qualified driver and how to ensure both are managed. We will also define and
describe all the steps you are required to take to ensure all drivers are fit
and qualified, the industry standard practices, and the new rules governing
this process.
Instruction covers the driver application, all required
information and documentation, all information that must be verified, optional
steps, and what to do when something goes wrong. We encourage you to compare the
process you currently have in place with what is required and what our
recommendations are to see if your company is making wise decisions regarding
who is handling your most valuable assets - your vehicles.
*Upon completion, you will receive a certificate for your records.
Hours of Service Workshop
1. We will share with you a tried and proven way to manage driver logs and decrease violations in what can be the most frustrating BASIC.
2. We will teach you how to organize, audit, and perform QC checks on logs, as well as counsel and educate your drivers.
3. We will define a compliant driver log, show examples of log violations, and explain some tips and tricks for identifying violations when auditing.
4. We will discuss individual concerns and issues with attendees.
The time you spend in this workshop will come back to you tenfold within the first month because the amount of time you spend working with drivers logs will be more efficient and effective. We will also discuss the new rule about Electronic On-board Recorders (EOBR) and why you might not want to wait until the DOT makes them mandatory.
*Upon completion, you will receive a certificate for your records.
When this session is done, you will be better able to prioritize time spent in this important area of DOT Compliance.
*Upon completion, you will receive a certificate for your records.
Supervisor Drug and Alcohol Training (required per FMCSR §382.603 - Training for Supervisors)
There are two topics mandated by the DOT for Supervisor Drug
and Alcohol Training (required per FMCSR §382.603):We will teach you every aspect of drug and alcohol testing to include reasonable suspicion testing. Do you know who gets tested for drugs, what drugs they test for or what that allowable Blood Alcohol Content is? Do you know how to recognize a driver who is impaired and what to do? Do you know the rules for conducting a reasonable suspicion test, or how to treat a driver who self-reports? What if a driver sees another driver abusing an illegal substance? Can you afford to not know the answer to these questions?
-The reasonable suspicion determination process.
-The negative health effects associated with illegal drugs, illegal use of prescription drugs, and excessive use of alcohol.
In addition to covering those topics, we also answer the
most common questions and concerns with the Drug & Alcohol BASIC, like:
Who gets tested? What should they be tested for? What
is the allowable Blood Alcohol Content (BAC)? How do
you recognize a driver who is impaired and what should you do? How
can you make sure you follow the correct legal protocol? What are the rules for
conducting a reasonable suspicion test? How should you handle a driver who
self-reports? What should you do when one driver reports another?
Can you afford to not know the answer to these questions?
Knowledge gained from this session will assist you in
developing and maintaining your company’s drug and alcohol testing program,
which is required for all companies with trucks greater than 26,000 GVWR. In
addition to the required elements of the mandated Supervisor Drug & Alcohol
training, we will share with you many lessons learned from countless safety
managers, enforcement staff, and Drug & Alcohol treatment professionals.
Included in this presentation is a significant amount of material that is
outside the ordinary scope of the supervisor drug and alcohol training – things
you NEED to know to help you and others in your company make wise choices
regarding drug and alcohol issues.
NOTE:
Upon completion, you will receive a signed certificate for
your records
If you are a construction company and only transport 115 gallons of fuel at a time, is it just because you don’t know how to comply with HazMat Regs? If you understand what is involved you are more likely to make wise decisions.
Do you use solvents, flammables or any other potentially dangerous goods in your business?
Are you exempt under the materials of trade regulations?
This workshop will help you discern what your load securement issues are and how to take care of them.
*Upon completion, you will receive a certificate for your records.
Train the Trainer Workshop
This three-part workshop provides you the tools you need to perform three mandatory compliance-related tasks:
Part A: New Driver Training
The DOT requires you to provide training for all new drivers hired since Feb 2003. Topics include qualification / disqualification of CMV operators, Hours of Service, Driver wellness, and the whistleblower rule(s). It’s not hard, it doesn’t take long, and you will probably have a fine if you have a Compliance Review and it hasn’t been done. We will go over the materials with you, including the training and the required documentation. You will leave with master copies of the materials that you can reproduce when needed.
Part B: Driver Drug and Alcohol Training
Drivers who are subject to drug and alcohol testing must have a one-hour training period covering the DOT-mandated testing process and your company drug and alcohol testing policy. What must be covered and how can I train a group of drivers? How much of the hour should be spent on the DOT drug and alcohol testing regs and how much on our company’s policy? How can I present these complicated processes to our driver staff? Is it OK to just ‘throw the book at them’ and make them sign for it? Or do we actually have to train them?
Part C: Company Drug and Alcohol Policy
How can I train drivers on a policy that was provided by the drug lab? It sounds like it was written in pig-latin by a group of lawyers! If it was written for drivers it would be easier to explain it to drivers, right? We have a sample / example company drug and alcohol policy that is written for drivers to read, and we will go over with you how to read it to them and document the fact the training has taken place, as required by the FMCSA.