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Cleveland, OH 2 Day DOT Compliance Seminar

July 12-13, 2017

Introduction to DOT Compliance

The first portion is an overview of the Federal Motor Carrier Safety Regulations (FMCSRs) and what you need to know to maintain compliance. We have condensed the most important performance measures you must make part of your company’s safety systems in order to be minimally compliant with the DOT regs. We will use a little-known tool – the MCS-150A – to illustrate your regulatory obligations. You will also be trained on the MCS-90, and what you need to do to safeguard your company’s safety record. We will provide answers to the following questions and more:

  • What is CSA and how does it affect you?
  • What is a BASIC?
  • Who needs to register with the FMCSA?
  • What does the DOT (and everyone with internet access) know about this company?
  • What do you need to do with and what can you do about this data? > Are you required to have Motor Carrier (MC) Authority?
  • What are the MOST IMPORTANT things you need to understand about Driver Fitness, Drug and Alcohol Testing, Fatigued Driving, and Vehicle Maintenance?

We break down safety controls into the separate BASICs so you can focus the necessary attention and resources on each area. Understanding Violations and Minimizing Fines There are thousands of things you are SUPPOSED to do. But there are certain things that YOU REALLY NEED TO FOCUS ON because they are critical and acute violations. Some of these can result in an Out of Service Order, putting you out of business indefinitely. There are also ’16 Deadly Sins’ that can cause you to immediately fail an audit. We will cover these AND the new hot-button topics the FMCSA has introduced with CSA. We will include tips and tricks to help minimize fines from prior violations, and steps to take moving forward that will help you avoid them altogether. Load Securement (Note: these violations are now calculated in SMS in the Maintenance BASIC) Load securement is primarily addressed in FMCSR §393.100-200 – but there are relevant requirements that appear in other areas. We help you understand the basic load securement requirements so that you can apply that knowledge to your specific operation.

Supervisor Drug & Alcohol Training

The main topics addressed in this DOT-mandated training (required per FMCSR §382.603) are random and reasonable suspicion drug testing, post-accident testing, and the evils of illegal drug use, unlawful use of prescription medicine and excessive alcohol use. In addition to covering those topics, we also answer the most common questions and concerns about the Drug & Alcohol BASIC, like:

  • Who gets tested?
  • What should they be tested for?
  • What is the allowable Blood Alcohol Content (BAC)?
  • How do you recognize a driver who is impaired and what should you do?
  • What are the rules for conducting a reasonable suspicion test?
  • How should you handle a driver who self-reports? What should you do when one driver reports another?
  • Can you afford to not know the answer to these questions?

Knowledge gained from this session will assist you in developing and maintaining your company’s drug and alcohol testing program, which is required for all companies with trucks greater than 26,000 GVWR (and certain HazMat, construction, maintenance, or repair vehicles). In addition to the required elements of the mandated Supervisor Drug & Alcohol training, we will address many lessons learned from safety managers, enforcement staff, and Drug & Alcohol treatment professionals.

Roadside Inspection Survival

What is your first line of defense in DOT safety? Passing roadside inspections without violation is the first step toward keeping your safety scores low, and minimizing fines and interactions with the DOT. This course covers the most-violated BASICs and regulations that are encountered during a roadside inspection. We always tell you that there are 16 ‘unpardonable sins’, but some of those sins can go unnoticed so long as you pass your roadside inspections without violations. The violations you can get from an inspection versus an ‘intervention’ or audit can be very different. Beef up your first line of defense by putting measures in place to correct violations that could be noticed during a roadside inspection, and you can help avoid an intervention down the road.

Driver Fitness BASIC/ Driver Qualification

The number 1 rule in Driver Fitness is to actually make sure the driver is QUALIFIED to operate a CMV. Then, do the paperwork (a DOT-compliant Driver Qualification file) to PROVE that they are qualified. The real purpose is to develop a DQ process to avoid hiring bad drivers who don’t follow the rules. We cover the two main requirements that define a driver qualified to operate a commercial motor vehicle and how to ensure they are both managed. We also define and describe the steps you are required to take to ensure all drivers are fit and qualified, with industry standard practices, and the new rules governing this process. Instruction covers the driver application, all required information and documentation, all information that must be verified, optional and recommended steps, and what to do when something goes wrong.

Fatigued Driving/ Hours of Service BASIC

The number 1 rule for Hours of Service is to ensure your drivers are not fatigued. Be sure you oversee your scheduling function; you must not give a driver more work to do than can be legally done in a day. Sometimes the persons making scheduling /dispatching decisions are not sufficiently familiar with the 4 cardinal rules of HOS compliance, which are as follows:

The 11- hour rule; the 14-hour rule; the 60/70 – hour rule, and the document retention rule. These are explained fully, along with examples, discussion, exemptions, sample forms, and much more.

1. We will share with you a tried and proven way to manage driver logs and decrease violations in what can be the most frustrating BASIC.

2. We will teach you how to organize, audit, and perform QC checks on logs, as well as counsel and educate your drivers.

3. We will define a compliant driver log, show examples of log violations, and explain some tips and tricks for identifying violations when auditing.

4. We will discuss individual concerns and issues with attendees.

2-Day DOT Compliance Workshops

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Who should attend: (but not limited to)

If you are new to the transportation industry. If you have taken a new position at your company that requires you to understand DOT Compliance and Fleet Safety. If you are in a compliance support position with a need to know. If you just need a refresher. Supervisors of Drivers, Lead Drivers, Drivers, Shipping Managers, Traffic Managers, Fleet Managers, Logistics Managers, Compliance Manager, Transportation Managers, Safety Directors, Safety Managers, Safety Engineering Managers, Vice President/General Managers, Presidents/Owners , Administrators, Human Resource Managers, and anyone else involved in the support/operations of motor vehicles.

Cleveland is bursting with activity, and with a great central location, we have found this is a good place to meet with many of our customers from all over the country.  We have had the privilege of working with Cleveland-area clients, including those from Cincinnati, Columbus, Akron, Dayton, Toledo, and Youngstown who are involved in specialized construction activities, infrastructure maintenance, agriculture, trucking, transportation, commodoties, asphalt, and many other industries. We have developed a DOT training seminar product that is useful in helping newly-assigned practitioners understand their responsibilities in the areas of driver qualification, drug & Alcohol testing, maintenance management and hours of service limitations, as well as other areas. Clients benefit from our DOT conference as well as help in preparing for visits from the DOT.